Approving AI tools your colleagues built: a guide for IT and security
For IT and security, homemade AI tools are a familiar problem in a new form: useful software, built outside IT, holding someone's login. Blocking it rarely works — people find a way around. Approving it is easier when you can see who uses it, limit what it can do, and switch it off per person.
Common workflows
Approve a team tool without shared logins
People sign in through your existing company login (like Okta or Microsoft Entra). Each person connects their own apps; the tool never stores a password or key.
Apps it uses: Your company login, The apps the tool uses
Why it's hard to share today: Today the usual choice is a shared account or an outright ban.
Start everyone on drafts only
New users can read and prepare drafts but not send or change anything. You or a manager allow more, per person and per tool.
TriggerSomeone new opens a tool
ReadsOnly what they can already see
Your logicThe builder's logic, unchanged
PreparesDrafts only, by default
A personA manager grants sending, per person
Cresec handles the plumbingSign-in as each personTheir own accessDrafts firstA record of every action
Apps it uses: Any connected app
Why it's hard to share today: Most tools either can do everything or nothing.
One record per action
Every action is written down once, naming the person and the tool version, linked to the record before it and checkable offline.
Apps it uses: Your logging or security tools
Why it's hard to share today: Homemade tools usually leave no trail at all.
You bring the logic. Cresec does the rest.
Your name on it. You're recorded as the builder of every version, and you can see how far it spreads.
Everyone is themselves. People sign in with their company account and connect their own apps once.
No passwords in the tool. Nothing to leak, nothing to change when someone leaves.
Drafts first. New users can read and prepare drafts; sending is allowed per person, per tool.
A record of every action. Who did what, with which version of the tool, checkable by you at any time.
Common questions
What if Cresec is unavailable?
Cresec is designed so tools fall back to read-only rather than break: people can keep reading and drafting, and nothing is sent or changed without a record.
How hard is it to stop using Cresec?
Leaving is designed to be simple: it's a small configuration change in the tool, and you keep your records and can still check them.
Which company logins does Cresec work with?
Your existing identity provider, such as Okta or Microsoft Entra. People sign in the way they already do.
Do we host the tools?
The tools keep running wherever their builders put them. Cresec sits between them and your apps, so you control access without hosting anyone's code.
Can we see every tool in use?
Yes. Every tool, version, person and action shows up in one place, so shadow tools become visible — and approvable.